Guides
Cash Flow Analysis
Read and shape the combined cash flow — costs vs revenue vs cumulative net, retention, time shifts, baselines, weekly/monthly/quarterly views, and export.
The cash flow view combines your active cost and revenue forecasts into a single month-by-month picture: what goes out, what comes in, and the running net.
Reading the chart
| Series | Meaning |
|---|---|
| Costs | Total projected spend each period |
| Revenue | Total projected income each period |
| Cumulative net | Running total of (revenue − costs) — your cash position over time |
The headline numbers are Total Costs, Total Revenue, Margin ((Revenue − Costs) / Revenue), and the low point of the cumulative line — the deepest the project goes into the red before income catches up.
You can switch between chart (bar / line / area) and table views, toggle cumulative on/off, and print or export to Excel / PDF.
Retention
Retention (retainage) is a percentage of revenue withheld during the job and released near the end. It reshapes revenue: lower monthly receipts, then a release at completion.
- Toggle retention on/off with the retention badge in the toolbar.
- The percentage is loaded automatically from your project's prime contract in Procore.
- Badge states: active (applied, shows % and source contract), available (present but not applied), none (no prime contract or 0%).
If retention is missing, check that the project has a prime contract with a retention percentage set, then refresh.
Time shifts
You spend before you get paid. Time shifts delay costs and/or revenue by a number of days to model real payment terms — for example, push revenue out 30–60 days to reflect claim-to-payment lag. Shift badges show what's applied.
Time scale
View the same data weekly, monthly, or quarterly. The underlying data is monthly; changing the scale only changes how it's rolled up for display.
Baselines
Capture a cost baseline and a revenue baseline — saved snapshots of the forecast — then toggle the baseline overlay to compare the current cash flow against plan and see where it has drifted. To compare specific named forecasts side by side instead, use Comparing forecasts.
Breakdown
Expand a period to see which forecasts and line items make up its costs and revenue, so you can trace any month back to its sources.
FAQ
What's the "peak deficit" or low point?
The lowest value on the cumulative net line — the most cash the project is "out of pocket" before income catches up. It's the number that tells you how much working capital you need.
Why doesn't revenue line up with cost in the same month?
Because you get paid after you spend. Use time shifts to push revenue out by your payment terms, and retention to withhold and later release a percentage — both make the curve realistic.
Where does the retention percentage come from?
From your project's prime contract in Procore. If the badge shows 0%, the contract has no retention set (or there's no prime contract).
Can I compare against an earlier plan?
Yes — capture a baseline, then toggle the baseline overlay to see how the current forecast has drifted.