Glossary

Quick definitions for the terms used throughout Cashflow Manager and these docs.

Active forecast

The one cost forecast and one revenue forecast currently feeding the cash flow. Activating a forecast deactivates the previous active one of the same type.

Actuals

Real costs or revenue pulled back from Procore (direct costs; payment applications). Actuals replace the forecast in the months they cover and are locked from editing.

Baseline

A saved copy of a cost or revenue forecast you can overlay on the cash flow to measure drift from plan.

Budget view

A Procore view of the project budget. It's the source of line items for a cost forecast.

Cash flow

The combined month-by-month picture of costs, revenue, net (revenue − costs), and cumulative net.

Cost forecast

A forecast of project spend, built from a budget view.

Cumulative net

The running total of net cash flow across periods — your cash position over time. Its low point is the most working capital the project needs.

Curve (distribution curve)

The rule that spreads a line item's total across its months — linear, S-curve, bell, front/back-loaded, ramp, custom, or manual. See Distribution curves.

Forecast

One side of the cash flow (all costs, or all revenue) spread across the project timeline. Made of line items, each producing periods.

Forecast-to-Complete (FTC)

The money still to come on a line item — calculated automatically (budget − actuals), or set manually, as a lump sum, or from monitored resources. Actuals + FTC = the full budget.

Line item

A single budget line or SOV item within a forecast, with its own amount, dates, curve, and FTC mode.

Manual override

A month whose amount you've typed in directly. Overrides survive recalculation until reset.

Margin

(Revenue − Costs) / Revenue, expressed as a percentage.

Monitored resources

Procore-tracked quantities (labour, plant, materials). One FTC mode forecasts the remaining amount as Σ(quantity remaining × unit rate).

Period

The amount in a single month for a line item. Periods are the atomic unit of the cash flow and are recalculated when dates or curve change. Part-months are prorated by day count.

Prime contract

The head contract in Procore. Source of the retention percentage and the SOV.

Programme

The project schedule (MS Project / Procore). The "when" pillar — it can drive forecast timing via schedule integration.

Reconciliation

Matching budget lines to SOV items (for revenue) or to schedule tasks (for timing) — manually, by auto-match, or with AI assistance.

Retention (retainage)

A percentage of revenue withheld during the job and released near the end. Loaded from the prime contract; applied optionally in the cash flow.

Snapshot

A point-in-time capture of the whole forecast state, kept for the record or later comparison.

SOV (Schedule of Values)

The breakdown of the prime contract into billable line items. Source of the revenue forecast.

Time scale

Whether the cash flow is shown weekly, monthly, or quarterly. Display only — the stored data is monthly.

Time shift

A delay (in days) applied to costs and/or revenue to model real payment timing.

WBS (Work Breakdown Structure)

Procore's coding for budget and schedule items. Used to match lines across the budget, SOV, and programme.